Do you need help with focusing on the tasks that you are doing?
Do you tend to do something that is not related to the tasks?
Do you scroll through social media once in a while?
Several factors affect our focus. One of the best possible reasons why we tend to divert our attention is to remember to set clear goals and priorities before starting our task. Sometimes, it is also caused by the environment that we are in. Dirty and noisy workplaces can be distracting and can significantly affect our focus.
If you aspire to be a top-tier Virtual Assitant, FOCUS is vital. While working with clients as virtual assistants, we may have deadlines to meet. By remaining focused, we ensure we fulfill deadlines and provide high-quality work on schedule.
VAs must keep attention to prioritize duties, maintain accuracy, and develop trust with clients. Here are some tips to help you stay focused:
Create a working environment that keeps you focused and motivated: Have a dedicated workspace away from distractions. You can customize your space by designing it with the things that make you productive. This space should be quiet, well-lit, and comfortable.
Prioritize your to-do list: Start arranging your tasks according to urgency and importance. Designate most of your time to the essential and urgent tasks. If the most critical tasks are pretty heavy and overwhelming, you can break them down into smaller ones so they can be more manageable tasks.
Minimize Distractions: Close all the social media tabs on your laptop or desktop, and turn off your phone as much as possible to avoid scrolling through the pictures or stories of your friends. If you work in a loud environment, try using earphones that eliminate the background noise.
Schedule break times: When we’re already working long hours, we lose focus because we are now overwhelmed by the tasks. Regular breaks might help you stay focused and ultimately be more productive. Consider using the Pomodoro method, in which you work for 25 minutes and then pause for 5 minutes.
Keep your table and desktop clean and organized: To reduce distractions and save time, maintain organization in your workstation and personal files. Utilize folders to organize your papers, and properly label each so you can find it when needed. Avoid throwing your trash in your workstation; make sure to dispose of it in the trash.
Communicate with your client: Keep in touch with them, and feel free to contact them if you need help or more support. Your clients could be receptive to extending deadlines or offering more assistance to help you manage your tasks. Your deadlines can be very early, and the time frame may not be enough to produce quality output, so it’s better to ask your client for extra time.
Utilize some online time management applications: You can stay organized and manage your time using various apps and tools. You may use Time Doctor to keep track of your time management or Trello or Asana to manage your projects.
Find your most productive times: The idea of working more effectively has been encouraged through flexible and hybrid conditions. Every person is unique. Although some VAs perform their best work in the morning, others find their most remarkable work comes after lunch. A great strategy to enhance productivity is determining when you are most productive and then setting up your daily routine to take advantage of these peak hours.