Messages are essential regardless of what modes of communication these letters are being sent. The easiest way to send an official statement, memo, query, or reply is through electronic messaging due to the advent of technology. Thus, to keep executives updated, they hire virtual assistant leaders to read these inbox transactions, and sort and answer these messages.
Why is there a need to answer all emails regardless of the simplicity or complexity of the letters' content?
Let’s find out through the suggestions from the email management services of Ripple VAs!
INBOX MANAGEMENT TASKS
WE CAN DO FOR YOU
Set time to read and respond to emails
Organize an inbox with labels, folders, and categories
Set inbox rules or filters
Unsubscribe from any unwanted promotional emails
Create templates for your Go-To Responses
Snooze emails to track messages that require follow-ups
Check Spam/Junk Folder
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Inbox/Email management includes controlling the quality and number of electronic messages sent from organizations and businesses. Email is a specialized instrument in the industry because it is accessible at any place and time. Speaking with customers and clients and checking in with representatives has never been easier than before. However, executives get hundreds of messages a day, and answering each of them can limit productivity and waste energy. Likewise, here are the suggestions from the email management services of Ripple VAs.
One misconception is that businesses and executives wouldn't invest in virtual assistant leaders because it is a waste of money. It is the complete opposite; it will diminish potential profits from the loss of productivity. Likewise, collaborate and discuss with a virtual assistant leader now. They can do it faster and better.
MANAGING YOUR INBOX
Answer emails right away
If it is spam or useless emails, you can quickly delete them and make the organizing process easier. Once you receive a new email, try to answer it immediately to lessen the possibility of forgetting. For important messages, respond to them within 24 hours and dedicate time to think and decide.
Star important messages
The star feature of emails will allow you to highlight important or urgent messages. This feature will also enable assistants and workers to easily distinguish themselves from other emails, making workflow smooth and efficient. It can also create an easy way to search for emails from the past.
Classify with labels and folders
Classification is one of the best features because it grants the ability to label several emails and transfer them into one location. This feature can prevent miscommunication and create easy access when you search for specific emails. Make it a habit to tag the emails after responding to them.
Email templates are the most efficient way to compose and respond. Most emails are more similar than you think, and having templates for follow-ups and acknowledging receipts will save a lot of time. Using templates is ideal for general emails, and you can customize it for personal and significant emails.
Unsubscribe to spam and useless emails
Try to withdraw from accepting messages that are irrelevant to your work. Create a separate folder for these unwanted messages so that you can unsubscribe from them at a later time. If you don't, this can hide essential messages and make your inbox look messy.
Have time to respond
Try not to leave your email unattended the entire day. The piling of notifications can interfere with your focus at work. Set a time to sift and browse your email, at least ten minutes a day, and check it from time to time. But if it still is a burden, then there is still a better solution.
SCHEDULE MANAGEMENT VIA THE INTERNET
SalesHandy is an all-in-one email productivity tool that tracks and schedules emails, and real-time notifications, tracks documents, creation of email templates, team sharing, and detailed analytics.
SaneBox is an AI-based service that optimizes the email process and works through customization and identification of preferences, as well as scanning the headers of your inbox messages.
EmailAnalytics is an email management tool that visualizes email activity in various charts, tables, and graphs.
Boomerang offers email productivity by writing better emails, meeting emails, scheduling tools, being informed when emails have been read, and get notified when the recipient did not respond.
FrontApp supports the management of team email addresses, the arrangement of discussions, collaboration on email communications, and email flow assignments.
Hiver is an inbox organizer with many helpful scheduling and collaboration features, manages shared email accounts directly from Gmail, email flow to colleagues, assigns emails as tasks, transfers email drafts, and sets up reminders for scheduling.
Mailstrom is designed to amplify your human intelligence and identifies related emails to manage as a bundle. It protects the inbox from spam and can unsubscribe from mailing lists.
Nylas Mail is a tool that provides insight into contacts, helps inbox personalization, speeds up communication workflow, and has an "undo send" feature.
Knowing the inbox management details, you, no matter how busy you are, always stay afloat as your virtual assistant leaders from Ripple VAs assist you in your communication obligations.