top of page

Top 10 Most Used Online Meeting Tools

The ability to easily host and convene meetings with many participants is a key advantage of using an online meeting tool. Status updates, webinars, video calls, conferences, and other forms of asynchronous communication can all fall under this category of gatherings. If multiple people need to talk to one another but cannot physically gather, they can use an online meeting service or a combination of the ones listed below to accomplish their goals.

1. Zoom

Zoom's video conferencing service is widely used with its reputation for being simple to master. No need for meeting attendees to have a Zoom account if you invite them via a URL. Team members can quickly and easily join the rest of the group in a virtual meeting space by clicking on the URL provided. Zoom's free version allows users to host meetings with up to 100 attendees. Zoom's interactive features, such as its partitioned "breakout rooms," make it a great platform for organizing and hosting online games and other activities for distributed teams.

2. Google

Google Meet was first created as a means for Google's business clients to conduct online meetings. Google decided to release Meet as a safe alternative to Zoom because of the service's meteoric rise in popularity. Gatherings with up to 250 people can be held with the help of Meet, which also includes useful extras like real-time transcription and protection against harassment. If your company places a premium on keeping sensitive information under lock and key, then Meet is the way to go so long as all participants have a Google Account.

3. Skype

When Microsoft bought Skype in 2011, it was well-known as the go-to service for online video chats. Skype is no longer the primary or even secondary option for meetings, thanks to customer complaints and the rise of Zoom. Since Skype is making a comeback in video conferencing, now is a great time to download the program again. The app now supports group meetings with as many as fifty people utilizing a link that can be shared with them.

4. Friday

For the most crucial conversations in your workplace, you can rely on Friday, an asynchronous meeting tool and remote operating system. One of Friday's best features is the opportunity to establish and maintain regular work patterns and status reports, such as through a daily standup meeting. You can easily prompt your team to respond to your daily standup questions on Friday. Each team's responses will be shared in Microsoft Teams, and you can view an aggregated report to find out how many people took part. As a result, you will need to hold fewer meetings. In order to boost productivity, it's ideal to avoid the time-consuming weekly ritual of checking in and updating everyone on a Friday. You can use it to set long-term objectives, express gratitude to team members, and break the ice by responding to icebreaker questions.

5. Cisco WebEx

Cisco Webex was developed as a platform for virtual conferences in corporate settings. Webex has been assisting businesses for a long time with their communication needs due to its user-friendly interface and robust security. By signing up for Webex's free plan, you can host virtual meetings or games with up to 100 people for any duration. Compared to Zoom, which imposes a 40-minute cap on meetings with three or more participants, this function allows you to run your meeting for as long as you need. Consequently, if you decide to host your next virtual meeting with Webex, you won't have to worry about the length of the session.

6. Standuply

Standuply is an online asynchronous meeting tool that allows you to manage large projects. There are a lot of large businesses that use Standuply, including Walmart, Adobe, and Intel. The online meeting tools work with Facebook, Google, Slack, and Microsoft. By using Standuply, you can set up a Q&A section for your team members to refer to. You can also set up and run asynchronous meetings through video and text messaging. Standuply can also connect to many other different programs.

7. Fellow

Fellow is an all-inclusive, feature-rich, and asynchronous meeting note app. It's possible to schedule and arrange gatherings. Templates can also be modified in Fellow. Team members can take notes in meetings, create a database for their ideas, and provide and receive feedback from one another. As a service, Fellow offers access to a wealth of materials. A few examples of these materials are newsletters, podcasts, and manuals for business leaders.

8. Range

It's also worth noting that the Range service can be used as an asynchronous meeting tool. Companies like Medium and Twitter regularly use Range for their ongoing conference calls. Range is a great option for organizing and managing your team's asynchronous meetings with minimal effort. The service allows you to coordinate your group's meetings and store all your vital data in one convenient location. Check-ins are a great way to keep track of progress toward personal and team goals at work. Your daily accomplishments and other events of significance can be recorded.

9. Calendy

Sometimes sending multiple emails back and forth to arrange a meeting is just too much work. If you use Calendly, you can reduce your reliance on unnecessary emails and boost productivity. When you create a meeting in Calendly, you can select multiple times from which to choose. You'll get the link after scheduling a time, of course. You're free to distribute this link via electronic mail, text message, company website, or any other means you prefer. Team members can sign up for conference calls at convenient times, and you can schedule meetings around the feedback you receive.

10. Jitsi Meet

If you're looking for a flexible open-source platform for your next online conference, Jitsi Meet is worth looking into. This virtual conference software is free, does not require signup, and does not impose any limits on the number of attendees or the size of your conference. Jitsi Meet's adaptability means it can be used for a wide variety of online gatherings, including but not limited to team meetings, client presentations, and more.

Thus, when it comes to coordinating the efforts of distributed teams, virtual meeting software is invaluable. Video conferencing is made possible on these platforms, along with other helpful features like chat, breakout rooms, and screen sharing. Now that you know where to find the most reliable virtual meeting software, you can peruse this collection and start creating one today.


What Type of Virtual Assistant Is Right For You?

bottom of page