With the growing demands of a company and the uncertainty of the time due to the pandemic, businesses cannot afford to make mistakes and failures. They need energetic and result-driven individuals who can deliver the goals and the management plan that the company envisions. Hence, a virtual assistant is essential to do the various roles that the company seeks as it unfolds its daily transaction.
What Is A Virtual Assistant?
A virtual assistant is anyone who can support companies in professional administrative services. Virtual Assistants are often home-based and operate for small to medium size businesses. They are also capable of utilizing technology and applications to deliver clients' needs. In general, a virtual assistant organizes an employer's files, reply to emails, answer phone calls, schedule meetings, set travel plans, and create materials for presentations.
When should I hire a virtual assistant?
Virtual Assistant services include various business fields, such as accounting firms, E-commerce, IT firms, law firms, marketing firms, and real estate. You can hire one anytime, but it is recommended if you are experiencing stress from too much workload or paperwork and a tight budget on staff. Moreover, they can help you manage at least one or more of the following: administrative/ office support, advertisement, appointment bookings, blogs, bookkeeping, content production, customer service, databases, emails, events, graphic designs, marketing, outreach, projects, proofreading, schedules, secretarial work, SEO services, social media, transcription, translation, travels, or websites.
Why Hire a Virtual Assistant?
1. Save Money.
It is a more affordable option for hiring through a virtual assistant company. You can significantly reduce labor costs because hiring a full-time employee will involve paying salary, tax, and medical insurance. In the case of virtual assistants, they are independent contractors. All you have to do is pay a certain fee, which includes all the expenses mentioned before.
2. Easy Communication.
Virtual assistants communicate with an employer through online messages, emails, video calls, and phone calls. This means that your workspace is flexible. With technology, there is no need to worry if virtual assistants live far from your work. They are giving you the service in the comfort of their home.
3. Increased productivity.
Studies show that in a standard eight-hour workday, three hours constitute productive work of employees. Virtual assistants are different because they have lesser distractions than the office environment. They can dedicate their time to accomplish the task because they want client satisfaction. This will significantly decrease the company's stress.
4. Increased flexibility.
Virtual Assistants are not confined to specific hours in a workday because they work within the company's schedule. Instead of fulfilling the typical day cycle, set a plan that maximizes their productivity, especially if it involves different time-zones. With this, it ensures that you will be satisfied with the quality of their work.
5. Improved work quality.
Companies would not waste their time checking emails, answering phone calls, or managing websites. These routine tasks can be assigned to Virtual Assistants. With this, the company will focus more time on growing the business itself and concentrate on reaching goals and solve problems. Additionally, there would be no hassle in educating your employees to operate the new technology. Rather than hiring new employees, Virtual Assistants would do these tasks at ease. The more work the company needs, the more Virtual Assistants the company can employ.
6. Intended Skillset.
The company needs something done that they do not have the skills to do. It will be a miracle if an employee has the skills to create professional websites, company logos, and marketing materials all at once. But this is not the case for some small or large businesses. Virtual Assistants can help you with these aspects because they are qualified with those skillsets.
Knowing the importance of virtual assistants in the company, work efficiency and productivity are achieved each day. No plan will ever be left unattended but pursued. There is no wonder that despite everything, companies accomplish the grueling tasks of office work and management.